Office Coordinator

We are looking for a highly organized, resourceful, and tech-savvy individual to join our Victoria team as an Office Coordinator. This role is critical to the care & success of our local team, ensuring the office runs smoothly and providing first-line support for workstation setup and daily troubleshooting needs. In short, you’ll be the go-to person for fostering a collaborative, supportive, and people-first office environment. 

Day-to-day responsibilities include: arranging & ordering team lunches, running errands such as mail pick-up or groceries for the office, maintaining inventory of workstation equipment and office supplies, and liaising with vendors such as our caterer.

This is a part-time, in-person role at our office in Victoria, BC, reporting to the Senior Director, People. 

Responsibilities:

• Manage day-to-day office operations, including office supplies, workstation equipment tracking & ordering, office maintenance, and mail. 
• Lead communication with vendors, such as caterers, cleaning staff, & property management. 
• Support scheduling, meeting coordination, and general office communications. 
• Assist with onboarding new team members to ensure a smooth start (workstation setup).
• Own planning & logistics for events and activities that foster culture & connection.
• Maintain a tidy, well-functioning, and welcoming office environment.
• Serve as the first line of support for workstation setup (computer, monitors, peripherals, desk setup). 
• Provide basic troubleshooting for hardware, software, and connectivity issues, escalating to IT as needed. 
• Ad hoc projects: 
  • Order & organize marketing materials such as apparel, client gifts, and swag for the team
  • Book travel arrangements for conferences. 

Knowledge, Skills, and Abilities:

• Can-do attitude and hustle, with a focus on helping others.
• Critical thinker with strong written and verbal communication skills.
• Tech savvy and comfortable with both Mac and Windows environments. 
• Comfortable with productivity tools such as Google Suite and/or Microsoft 360, Zoom, Slack, etc.
• Ability to effectively communicate your ideas to a diverse audience.
• Highly adaptive and have a high tolerance for ambiguity.
• Able to follow up on tasks, seek out answers, and push projects forward.
• Ability to decode paperwork requirements and forms.
• Access to a vehicle for offsite errands.

Victoria Office Perks:

• Healthy & nutritious lunches provided every workday at the office.
• Beautiful office located on the inner harbour with views of the sea planes, Songhees Park, and the bustling waterfront activity.
• Onsite parking available for this position.

Compensation will be determined by factors including knowledge and skills, role-specific qualifications, and experience.

Salary range: $25,000 - $30,000, 20-25 hours per week

Who we are

As a fully integrated technology platform, Buyerlink simplifies online marketing, empowering businesses of all sizes to gain access to in-market locally-targeted consumer demand at scale.  As a One Planet Group company, we believe that businesses can thrive while making a positive impact on the world. Our values—integrity, innovation, and purpose—are at the core of everything we do. We’re dedicated to fostering an environment where team members feel supported, empowered, and inspired to achieve their goals.

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